Impact of Organizational Structure and Communication ✓ Solved

Impact of Organizational Structure and Communication.

Organizational structure and communication have a great impact on the overall operation of a facility. This paper discusses the overall effect of organizational structure and communication, the effectiveness of the application structure when it comes to organizational behavior, and how communication can be used to support organizational behavior.

Organizational structure is the grouping of individuals in ways to complete work efficiently, effectively, and in a timely manner. It establishes relationships between leaders and employees and sets boundaries for behavior, which is key to the overall function of the facility. Establishing guidelines for organizational structure and behavior from the very beginning is very important. Organizational behavior is the study of human behavior within an organization. Both organizational structure and behavior depict how an organization is run and give clear expectations, allowing employees to know exactly what their role is within the organization.

There are four types of organizational structures: simple structure, functional structure, divisional structure, and matrix structure. Smaller organizations often find that a simple structure works best for them because it is easier to communicate. However, in many cases, the lack of formality and documentation can cause inconsistencies in how tasks are completed. Larger organizations often adopt a functional structure, with employees working in departments based on their roles and responsibilities. In this structure, communication may become difficult between departments; however, setting clear guidelines within the facility can help mitigate communication issues that may arise.

A divisional structure divides the organization into products, services, locations, or customer segments, typically used when there are several organizations under one overhead. Effective communication is essential in this structure, along with strict guidelines and great leadership. The matrix structure combines functional and divisional structures, giving managers more control over products within a larger firm. While implementing this structure can be challenging due to multiple authority figures, it can also eliminate skill duplication and assist in identifying functions performed by multiple employees.

Organizational communication supports organizational behavior in many ways. It helps motivate employees by providing clear and informative guidance and fosters socialization within the workplace, positively influencing behavior. Various forms of communication such as emails, memorandums, telephone conversations, face-to-face discussions, and meetings are critical for success within an organization. This paper has discussed the various ways that effective communication within an organization contributes significantly to its success and the well-being of its employees.

Paper For Above Instructions

Introduction

Organizational structure and communication play pivotal roles in the effective operation of any organization. They shape the internal dynamics and influence the overall culture, employee morale, and productivity. By understanding the significance of these elements, organizations can create environments that foster collaboration, innovation, and employee satisfaction.

Importance of Organizational Structure

Organizational structure refers to the way in which job tasks are formally divided, grouped, and coordinated. According to Daft (2016), a well-defined structure enables organizations to establish clear lines of authority, facilitate communication, and ensure accountability. The type of structure adopted has profound implications on organizational performance. For instance, a functional structure allows specialization by grouping similar tasks but may hinder inter-departmental communication (Roberts & Dyer, 2018). On the other hand, a divisional structure can enhance responsiveness to market changes by focusing on product lines or geographic regions but might lead to duplication of resources (Borkowski, 2016).

Impact of Communication

Effective communication is essential for organizational success. It involves the transmission of information between levels of the organization and ensures that all employees are aligned with the organization’s goals. According to McGahan (2018), strong communication channels promote a culture of transparency and trust, which enhances employee engagement and reduces turnover. Moreover, effective communication facilitates better decision-making, as employees have access to the information they need to perform their roles effectively (Mintzberg, 2017).

Relationship between Structure and Communication

The interaction between organizational structure and communication is critical. For example, a hierarchical structure may lead to information silos, whereby departments operate in isolation, negatively affecting communication flow (Root, 2019). Conversely, flat organizational structures tend to promote open communication, fostering collaboration and innovation (Xaxx, 2019). Thus, aligning organizational structure with effective communication practices is essential for enhancing organizational behavior.

Conclusion

In conclusion, the impact of organizational structure and communication on organizational behavior cannot be overstated. Organizations that prioritize clear structures and promote effective communication are more likely to achieve their objectives, enhance employee morale, and improve overall performance. By continuously assessing and refining their organizational frameworks and communication strategies, organizations can create thrive in today’s dynamic business environment.

References

  • Borkowski, N. (2016). Organizational Behavior, Theory, and Design in Health Care. Burlington: Jones & Bartlett Learning.

  • Daft, R. L. (2016). Organization Theory and Design. Cengage Learning.

  • Mintzberg, H. (2017). Structure in Fives: Designing Effective Organizations. Prentice Hall.

  • McGahan, A. (2018). How to Build a High-Performance Organization. Harvard Business Review. Retrieved from https://hbr.org/2018/01/how-to-build-a-high-performance-organization

  • Roberts, K. H., & Dyer, J. H. (2018). Systemic Redesign of Organizations: Toward a Theory of Collective Action. The Academy of Management Review.

  • Root, G. (2019). Indications of an Ineffective Organizational Structure. Retrieved from https://www.example.com/ineffective-organizational-structure

  • Xaxx, J. (2019). Organizational Behavior & Communication in the Workplace. Retrieved from https://www.example.com/organizational-behavior-communication