Project Management Plan Proposal Presentationcpmgt303 Team Redd ✓ Solved

The project we are initiating as an organization is a batch record system that will save space, time, and paper. The critical parts of the initiation of this project are making a mutual agreement between the following parties: Project sponsor, Steering committee, Project Manager, Stakeholders. All of these people have to be pleased with the outcome of the project. The synergy they all have will result in the positive or negative outcome.

Sanofi Pasteur endeavors to move all Packaging and Batch Filling Records to Digital. The importance of project completion includes environmental advantages of saving paper, ensuring the completion of all required sections, verification of information through additional steps, quicker completion of inputs, cost savings through reduced paper usage, electronic storage, and ease of access for later needs.

The project will involve efficiently creating a digital batch record system that will save on paper, space, and time for the company as a whole. This digital batch record system will provide immediate cost savings and, in the long run, conserve resources like paper and ink, as well as reduce the cost of storage.

Goals for the project include involving necessary team members, investigating, testing, and validating digital batch record systems, administering training to employees, efficiently rolling out the digital batch record system to all filling and packaging production buildings, and successfully moving previous batch records to the digital system for future access.

The project sponsor is the continuous improvement team, as the organization recognizes that Sanofi Pasteur is far behind the industry average for record keeping. The Board of Directors is also a sponsor to ensure the project benefits the company significantly.

The steering committee for the Sanofi Pasteur digital system consists of various individuals involved at different levels, including a board member, a senior manager overseeing the records department, an IT employee, and the project manager.

The project manager has considerable experience in transitioning organizational records to digital formats. Responsibilities include planning the project, creating schedules and budgets, managing expenses, monitoring progress, reporting to stakeholders, maintaining the work breakdown structure, and leading the team through each project phase.

The project team consists of selected Sanofi Pasteur employees from the records division. This setup allows for team growth and collaboration, especially by pairing newer employees with senior team members to ensure tasks meet timelines and budget constraints.

Moving to a digital record-keeping system means the procurement team will transition from purchasing large quantities of paper and ink to acquiring digital servers. The IT department will set up and secure these servers, necessitating additional security measures to restrict data access to authorized personnel.

The HR department must also revise their hiring protocols and transition from paper to digital record-keeping. Likewise, the training department will overhaul their training regimen to accommodate new employees, requiring additional training for proper system handling.

Project Background and Approach

This project emerges from the operational changes due to the COVID-19 pandemic, which prompted a need for a digital record-keeping solution. The plan outlines necessary steps for the proposed digital batch record system—including planning around budget, construction, and staffing challenges—to ensure the successful launch by the target date.

Project Performance and Evaluation

To monitor project performance, the project manager employed Earned Value (EV) analysis, which facilitated necessary adjustments to keep timelines and budgets on track. Regular status reports to stakeholders provided updates on incurred costs and completed work. The EV formula (EV = % of completed work multiplied by total budget) enabled forecasting for schedule and cost adjustments as needed.

Additionally, the project manager calculated both Cost Performance Index (CPI) and Schedule Performance Index (SPI) to effectively evaluate project efficiency. A CPI of 1 indicates that the project remains on budget, while values below or above suggest cost overruns or savings, respectively. Similarly, an SPI of 1 indicates that the project is on schedule, with lower figures suggesting delays and higher values indicating ahead of schedule.

Conclusion

In summary, Sanofi Pasteur’s initiative to convert all packaging and batch filing records to a digital storage solution has achieved its goals within the set timeline and budget. The successful project execution not only minimizes environmental waste but also enhances accessibility and efficiency for employees interacting with company records. Overall, this transition marks a significant stride toward modernizing the company’s record-keeping processes.

References

  • Fernandez, D. J., & Fernandez, J. D. (2009). Agile Project Management - Agilism Versus Traditional Approaches. The Journal of Computer Information Systems, 49(2), 10-17.

  • Wilson, R. (2014). Comprehensive Guide to Project Management Schedule and Cost Control: Methods and Models for Managing the Project Lifecycle. Pearson FT Press.

  • Zhang, D., Zhao, S., Zhang, H., & Zheng, Y. (2020). Impact of COVID-19 on restaurant closure: A case study in Beijing. International Journal of Hospitality Management, 88.

  • Schwalbe, K. (2015). Information Technology Project Management. Cengage Learning.

  • PMI. (2020). A Guide to the Project Management Body of Knowledge (PMBOK® Guide). Project Management Institute.

  • Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Control. John Wiley & Sons.

  • Kloppenborg, T. J. (2018). Contemporary Project Management. Cengage Learning.

  • Meredith, J. R., & Mantel, S. J. (2017). Project Management: A Managerial Approach. Wiley.

  • Shenhar, A. J., & Dvir, D. (2007). Reinventing Project Management: The Diamond Approach to Successful Growth and Innovation. Harvard Business Press.

  • Harris, M. L., & Hazzan, O. (2015). Project Management with Agile Methodologies. IEEE Software, 32(3), 12-15.