In engineering communiations what are the points i can discuss for the following
ID: 1765612 • Letter: I
Question
In engineering communiations what are the points i can discuss for the following question identify and apply relevant project management methodologies to the following statements, applied for each dot point. A minimum of 300 word to be written for each
- communicating effectively in ways apropriate to thedispline audience and purpose
- work as an effective tem member or leader of ivere teams within a multi-disciplinary and multicultural setting
- Identify and and apply relevant project management methodologies
Explanation / Answer
Communicating effectively in ways appropriate to the discipline audience and purpose:
Communication is a critical factor in project management. There are instances where projects have failed because of miscommunication and communication gaps. Project managers fill this gap by devising a good communication mechanism that will help him to communicate with the team members as well as stakeholders, sponsors, top-tier management and all the people who are connected to the project.
So, project managers have the responsibility to properly channelize the communication process, so that right persons receive the right information. Another important point that project managers must make a note of is that the information sent must be clear, concise and informative. Sometimes improper information may also lead to miscommunication or they are interpreted by the recipient, which can lead to bad work quality. The types of communication are:
Interactive Communication
Interactive communication is an effective communication, that allows all the stakeholders live interaction with all the people related to the project. Some of the best examples of interactive communication methods are video conferencing, live chat, and phone calls. The interactive communication process is more suitable for the stake holders located in the different regions.
Usually project managers prefer face-to-face communication method, as they have a better opportunity to explain the project status, with charts, analysis, and can get their instant feedback, which will help them to alter project plans according to the inputs given by the stakeholders.
Push Communication
In this communication type, the information is passed to the recipients and where the feedback is not required immediately. Project managers also can send faxes, letters, emails, memos, status reports using the push notification mechanism. One backdrop that this communication type is that, the project managers are not really sure that the information sent to the recipient is understood by him or not. They only get acknowledgments that the message is sent to the recipient.
Pull Communication
As the name itself suggests, this communication method is suitable for the large-scale audience, who like to access information at their own convenient time. The project managers store this information in the data repository on the company server or a place where it can be accessed by the team members or stakeholders. The information can be anything ranging from slide shows, study materials, or training sessions.
Conclusion
Apart from the above-specified communication methods there are also other communication methods that can be opted by the project manager which serves his requirement.
Work as an effective team member or leader of teams within a multi-discplinaryand multi-cultural setting:
Here are some certain points which are needed to be followed when working in a multi discipline and multi cultural setting:
Give feedback
Just over half of employees think their manager gives them enough feedback. People need to understand how they are performing and this is even more important in a virtual team. A diverse team needs to be visible to each other to help generate better understanding when they cannot rely on cultural shortcuts. Social media and online tools can bring people together.
Have an open-door policy
Over a third of employees think their bosses do not listen to their workplace concerns. Leaders may have to be more comfortable in making decisions with less information than they would like but that doesn’t mean their teams are equally comfortable. Helping people be more comfortable with ambiguity is important, particularly for teams working together virtually and across borders.
Communicate regularly to unify the team
Team members appreciate openness and sincerity but it seems that most leaders don’t communicate the rationale for their decisions. Sharing thoughts, feelings and rationale will help unify people from different backgrounds. Being upfront about the situation and involving people as much as possible in decision making engenders a sense of inclusion and will ensure everyone feels part of the same team. If they are not part of the process, the team won’t develop the understanding of the business they need to be effective.
Identify and apply relevant project management methodlogies:
Different types of projects require different methodolgies to be applied, mutlipe projects cannot be solved by using the same methodlogy, so different methods need to be applied for different type of projects.some of the popular project management techniques are waterfall , agile, critical path. in using any of these methodlogies the important points while selecting any of the project management methodology is
organisational value
Key busines drivers
constraints
stakeholders
risks
complexity
project size and cost
Assesment process for any project:
Once the assessment criteria have been factored into the decision, you need to develop a process to identify the best PMM option(s) for your specific project. This process will need to be revisited and modified from time to time to keep up with evolving business and stakeholder needs. Here are some general steps:
Determine project drivers by identifying and weighing primary goals and priorities of the project.
After determining project drivers, requirements and goals, identify all the criteria that a methodology will impact and vice versa.
Identify all available/possible methodologies that are most relevant for the project.
Spend time comparing and contrasting each PMM in relation to the project.
Consider which methodology will yield the best results and offer the least risk.
Gain feedback and buy-in.
Document the methodology and rationale.
Implement the methodology.
Monitor and modify as required.