Part 1 Project Option 1: A major company has agreed to participate in the citywi
ID: 443740 • Letter: P
Question
Part 1 Project Option 1: A major company has agreed to participate in the citywide Adopt-a-School program. You have been asked to lead the Book Bag drive sponsored by this company.
The second phase is the project planning and execution phase. Document the plan for managing and controlling the project time line and executing the tasks. The Project Plan Part 1 should include the following sections:
1. Work Breakdown Structure or project schedule with detail project tasks in MS Project. The schedule should include tasks, start and end dates, resources assigned, and duration of task.
2. Change management plan that describes how changes will be managed and controlled.
3. Scope management plan that will identify the activities that will and will not be part of the project. Also, discuss how scope creep will be controlled. Each section in the project plan should start on a new page with section headers.
Font: Arial; font size 12
Double-spaced
Length: 5–6 pages
Citation Style: APA
Explanation / Answer
Project Assessment
The initial project assessment is the most important aspect that usually decides
the success of any project of a company. As a leader/manager of a major company that
has agreed to participate in the citywide Adopt-a-School program, I have to lead the
program for a book bag drive sponsored by this company. As the project manager, the
initial project assessment can be conducted as below:
1. Project Charter Documents
Project Objective: The main project objective of the company is to fulfill the needs
of the customers through availability of the book bag drive in the market. This project
objective is also related to increase sales of the book bag drive and influence the
customers to take part in viral marketing of the products (Berman, 2007). At the same
time, this project objective can also be considered as making a brand image of the Book
Bag drive in the market and reputation of the company as a quality product. Finally, the
project objective of this company is also related to make greater standing and
competitive edge in this industry for a long time.
At this stage, it can be stated that the project has various scope in the market
related to the Book Bag drive to maintain its value in the market through making
revenue. Additionally, customers would get full satisfaction in this initial stage of the
project because of the promotional cost. Now, as the project manager, the role is to
reach towards maximum customers and achieve the setting goals and objectives of the
company effectively and efficiently (Berman, 2007). Further, as the project manager,
establishment of the company image between customers is also a responsibility that
has to be accomplished.
Benefit to Customers: Every project is established in the motive of providing
benefits to the customers and grabs the opportunity of their faith and trust on the
business policy of the company. In this scenario, the benefits of implementing the
project to the customers can be seen as efficiency in delivering the products and
services and enhanced customer satisfaction (Berman, 2007). Further, this project
would also provide benefits to the customers a good quality product. However, this
project can fulfill the needs of the children of the community in order to ensure that they
would start the school.
At the same time, the benefits of implementing the project to the customers can
also be assumed as generating interests for organizing book drives and other benefits,
such as packing in manageable boxes.
Project Assumptions and Constraints: It is a true fact that a project in the initial
stage faces various challenges in the path of the success. Further, manager would
ensure that project team members are available as needed to complete project tasks
and objectives. The other assumption of the project is that team members will adhere to
the manager through proper communication. Thus, the items that must be in place or
that could hinder the project as the constraints are the budget of the project, and time
restrictions, as well as resource limitations (Royer, 2014). Additionally, resource skill
limitations are also a constraint of the project that can delay the working system of the
project operations. In this, the budget of the project is the main part to accomplish the
project successfully. However, in case of lack of proper budget in the initial stage of the
project, the success would be delayed.
On the other side, time restrictions can also adversely affect the project that can
be seen as stress and mental pressure of the manager and on the other employees.
Time restrictions can increase the costs of the project because of achieving the goals of
the project at the right time that would require other resources (Royer, 2014). In most of
the situations, resource limitations, such as man power and lack of enough products
can create constraints in the project initiation stage. At last resource skills limitations,
such as lack of talented employees can also hinder the project initiation stage.
Project Stakeholders: The project success generally depends on the participation
of the various stakeholders. These stakeholders are concerned with both internal and
external environment of the organization (Royer, 2014). In this consideration, the
internal and external parties involved in and affected by the project as citywide Adopt-a-School program for the Book Bag drive are described as below:
Internal Stakeholders/Parties: The internal parties that are directly involved in
this project are employees of the company, team members of the project, and
manager/leader. Further, marketing department members and quality control
department can also be considered as internal stakeholders/parties that are involved in
the completion of the project (Kendrick, 2015). Apart from these internal stakeholders,
director of this company is also involved to check the initiation stage of the project that
is on the right track or not.
External Stakeholders/Parties: The external parties involved in this project are
the project sponsors, retailers, and wholesalers. These external stakeholders can
participate in the project execution effectively and efficiently because they can help to
promote the product (Kendrick, 2015). The project sponsors are the most important
stakeholders that help to influence people through their relationship with the buyers.
Further, customers, such children and their parents, as well as school community are
also some external stakeholders affected by the project effectively.
High-Level Milestones: This section is important for accomplishment of the
project because it makes the strategy easy to understand and target the objectives. In
this, tasks of the project and their completion dates can be involved to make the
program easy and effective (Kendrick, 2015). This can be understood from the following
table:
Tasks of the Project
Milestone
N
o
01
02
03
04
05
06
07
08
09
10
Initial Project Start
Complete Gathering Requirements of the
Project
Complete Design of the Project
Team Selection
Initial Meeting with Team Members
Appropriate training to the team members
Preparation of site facilities for implementation
Citywide School Visits
Preparation of Progress Report
Submission of Final Report of the Project
Completion
Dates
7/20/2015
7/30/2015
8/10/2015
8/15/2015
8/18/2015
8/25/2015
8/30/2015
9/30/2015
10/7/2015
10/10/2015
Broad-level Cost Estimate: In order to accomplish a project successfully, cost
estimation is required to know the total budget of the project. In this scenario, the overall
project cost for team resources would be at least $10000 in which various costs can be
included in a one month citywide program. Further, the cost of the specific purchase or
services would be at least $5000 in which fuel, meals, and accommodation can be
included (Taylor, 2007). Apart from these project cost, the costs of the marketing items
can also be considered and it would be almost $2000 to implement the project.
Now, there is a question that who will be funding the project. In this scenario, it
can be assumed that the sponsors of the project would arrange funds for the project to
make it successful. Further, the company can also provide some funds to initiate the
project.
2. Stakeholder Analysis Document and Scope Statement
the main stakeholders that are affected by the project can be assumed as school
going children, and their parents, as well as school community. Further, students of the
junior college can also be considered as stakeholder for the Book Bag drive. These
stakeholders are the main target of the project because they show their interest and
expectations to purchase the Book Bag drive (Taylor, 2007). The level of interest of
these stakeholders is different in which children show a high level of interest. After that
their parents and school community show reasonable interest to purchase the book bag
drive.
However, the expectations of these stakeholders are almost same in which
students show some different expectations than the other stakeholders because of style
and fashionable nature. Therefore, these stakeholders are most important for this
citywide Adopt-a-School program due to future business concern in the market (Taylor,
2007). Thus, it can be expected that these stakeholders have important influence on the
success of the project. These are the base of this product in the future consideration
when they would purchase on the regular basis.
3. Scope Statement
This project has various scopes in the market that can establish the business of
this company effectively. In this, the scope of this project can be seen as grabbing
attention of the stakeholders towards the Book Bag drive and increasing earning
through fewer efforts and expenses in the marketing of the products.