Part II (Not related to the narrative in Part I) (30%): Convert the Level 0 logi
ID: 467082 • Letter: P
Question
Part II (Not related to the narrative in Part I) (30%): Convert the Level 0 logical data flow diagram (DFD) shown below into a narrative (i.e., a description of what is going on in paragraph form). • You should assume that the name of the company is “Jamey’s Apparel”, and the expenditure process is being diagrammed. • Your goal should be to create a narrative from which the following diagram could have been drawn. • All information presented below MUST be included in your description. • Be sure to add “who”, “how” and “where” details to make the narrative flow properly even though they are not distinguishable from the logical DFD
Explanation / Answer
Purchase manager releases purchase order to vendor. The purchase order information gets recorded in Accounts payable. Accounts payable record is syncronised with geneal ledger master data, which is used for payment transaction. Accounts payable records the purchase order history by vendor, which can be accessed by purchase manager and spend analysis and administration purpose. Vendor submits the invoice. The invoice is approved by purchase manager. Approved invoice is submitted to Accounts payable. The invoice data is registered in Accounts payable records. This gets updated in the accounts payable master data. Payment is released as per payment terms and approved invoice. Payment is released and communicated to vendor. Payment transaction is updated in the accounts payable master data and general ledger master data. From general ledger master data, Accounts payable record gets updated, which can be accessed by the purchase manager to see the status of invoice and payment.