Revised Report: Use the new information provided in the case ✓ Solved

In this assignment, you will create a Revised Report as part of the final project for this course. You will consider what happens when a project does not stay on budget or schedule or within scope, using the new information about the project implemented by the company in the case study, A&D High Tech (B): Managing Scope Change.

Your Revised Report will address the following critical elements:

I. Changes

Describe how the scope and timeline of the project have changed, including any new deliverables or tasks.

II. Risk

Describe new sources of risk for the project given the scope and schedule changes. Discuss their impact on the project schedule and strategies for minimizing these risks.

III. Revised Schedule

Create a revised schedule for the project, considering new timelines and deliverables presented in the case study. Make your revisions in red font to indicate new material.

Your Revised Report will be submitted using the Project Management Plan Template along with additional required templates and spreadsheets. Ensure that your submission is free of errors related to citations, grammar, spelling, syntax, and organization.

Paper For Above Instructions

The case study of A&D High Tech (B): Managing Scope Change illustrates the complexities and challenges that can arise during project management, particularly when deviations from the original plan occur. The following Revised Report addresses the necessary updates that reflect changes in the project scope and schedule while identifying new risks and providing an adjusted timeline.

I. Changes

Upon reviewing the new information regarding A&D High Tech's project, it has become apparent that several components of the scope and timeline have shifted significantly. Firstly, the project now includes additional deliverables that were not part of the initial project scope. These new deliverables focus on enhanced software capabilities that were influenced by stakeholder feedback aimed at improving user experience and operational efficiency.

Furthermore, new tasks have emerged from these changes. Specifically, the team must now allocate resources for conducting user testing sessions and developing training materials for end-users. Additionally, the overall project timeline has been adjusted to accommodate these additional elements, extending the project deadline by four weeks. This extension increases pressure on the team to meet both the new timeline and deliverables without compromising quality.

II. Risk

With the changes in scope and timeline, several new sources of risk have been identified. The inclusion of additional deliverables introduces both project complexity and dependency risks. There is a heightened probability of miscommunication among team members regarding roles and responsibilities, potentially leading to project delays.

Another significant source of risk is the dependency on third-party vendors to deliver essential components that are crucial to integrating the new features into the existing system. Delays from these vendors can jeopardize the overall project timeline. To mitigate these risks, it is important for the project manager to implement regular communication with all stakeholders and stakeholders involved, establish clear deadlines for deliverables, and conduct risk assessment meetings to identify and resolve potential issues proactively.

III. Revised Schedule

The revised project schedule integrates the new timelines and deliverables as outlined in the updated project management plan. Key adjustments include:

  • Completion of the initial development phase has been extended to allow for additional testing and iterations based on user feedback.

  • New tasks such as developing user training materials and conducting user acceptance testing (UAT) are incorporated into the schedule.

  • The project team now meets weekly to review progress, with particular focus on risks associated with third-party vendor dependencies.

The timeline indicates that the project is projected for completion six weeks later than initially planned, which accounts for the comprehensive development and testing phases necessary for the new deliverables. The updated schedule emphasizes delivering a high-quality product that meets user needs effectively.

In conclusion, the Revised Report encompasses a thorough revision of the project management plan based on new insights from the A&D High Tech (B) case study. Understanding and addressing changes to the project scope and timeline, identifying emerging risks, and creating a revised schedule are all critical for ensuring the successful completion of the project.

References

  • Harvard Business Review. (n.d.). A&D High Tech (B): Managing Scope Change.

  • Kloppenborg, T. J., & Opfer, W. A. (2002). The Project Management Approach. Project Management Journal, 33(4), 5-6.

  • Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.

  • Schwalbe, K. (2015). Information Technology Project Management. Cengage Learning.

  • Meredith, J. R., & Mantel, S. J. (2011). Project Management: A Managerial Approach. Wiley.

  • Patel, S. (2014). Project Risk Management: A Practical Implementation Approach. Springer.

  • Gray, C. & Larson, E. W. (2018). Project Management: The Managerial Process. McGraw-Hill.

  • PMI. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide). Project Management Institute.

  • Lock, D. (2013). Project Management. Gower Publishing.

  • Turner, J. R. (2014). The Handbook of Project-based Management. McGraw-Hill.