Project Charter Version: 1.0 Draft Project Name ✓ Solved

VERSION HISTORY:

Provide information on how the development and distribution of the Project Charter up to the final point of approval was controlled and tracked. Use the table below to provide the version number, the author implementing the version, the date of the version, the name of the person approving the version, the date that particular version was approved, and a brief description of the reason for creating the revised version.

TABLE OF CONTENTS:

1. Introduction
2. Purpose of Project Charter project And Product Overview
3. Justification
4. Scope
5. Duration
6. Budget Estimate
7. High-Level Alternatives Analysis
8. Assumptions, Constraints And Risks
9. Project Organization
10. Project Charter approval
11. APPENDIX A: REFERENCES
12. APPENDIX B: KEY TERMS
13. APPENDIX C: GOALS

1. Introduction

1.1 Purpose of Project Charter:

The project charter documents and tracks the necessary information required by decision maker(s) to approve the project for funding. The project charter should include the needs, scope, justification, and resource commitment as well as the project’s sponsor(s) decision to proceed or not to proceed with the project. It is created during the Initiating Phase of the project. The intended audience of the project charter is the project sponsor and senior leadership.

2. Project and Product Overview

Typically, the description should answer who, what, when and where, in a concise manner. It should also state the estimated project duration (e.g., 18 months) and the estimated project budget (e.g., $1.5M).

3. Justification

3.1 Business Need:

A data collection system is necessary to conduct a national program of surveillance and research to monitor and characterize the x epidemic, including its determinants and the epidemiologic dynamics such as prevalence, incidence, and antiretroviral resistance, and to guide public health action at the federal, state and local levels.

4. Scope

4.1 Objectives:

The objectives of the are to improve epidemiologic analyses by provisioning consistent data or to making progress towards the set goals.

5. Duration

5.1 Timeline:

A high-level timeline provides essential project milestones and completions within relevant timeframes.

6. Budget Estimate

This section provides a summary of estimated spending to meet the objectives of the project. It may include various budget categories and their total estimates for relevant quarters.

7. High-Level Alternatives Analysis

Alternatives to developing a project may include looking at existing products or reusing an existing system.

8. Assumptions, Constraints And Risks

8.1 Assumptions:

The system is being developed to capture data from public health partners.

9. Project Organization

This section describes the key roles supporting the project, such as project sponsor, project manager, and technical steward.

10. Project Charter Approval

The undersigned acknowledge they have reviewed the project charter and authorize and fund the project. Changes to this project charter will be coordinated with and approved by the undersigned or their designated representatives.

APPENDIX A: REFERENCES

Insert the name, version number, description, and physical location of any documents referenced in this document.

APPENDIX B: KEY TERMS

Insert terms and definitions used in this document.

APPENDIX C: GOALS

Document the strategic goals from CDC and DHHS relevant to this project.

Paper For Above Instructions

The Project Charter is an essential document that outlines the framework of the project, including its justification, objectives, and scope. The first step in this process is defining the purpose of the project charter accurately. The charter forms the foundation that informs decision-makers and stakeholders about the necessary actions required to initiate the project (Project Management Institute, 2017).

Effectively, the purpose of a project charter is to authorize the initiation of a project and outline the necessary details required for funding and approval. It should clarify the project needs, the scope, and the expected outcomes (Kerzner, 2013). Furthermore, the audience for this document is typically the project sponsor and the senior leadership team who require precise data to support their decision-making process.

In addition, providing an overview of the project and its product helps articulate the who, what, when, and where of the project. For instance, it is critical to delineate the estimated project duration, such as 18 months, and the budget approximation, such as $1.5 million (Schwalbe, 2015). Establishing a succinct business need reinforces the justification of the project. For example, if a data collection system serves as a pivotal tool for monitoring health epidemics, this should be elaborately documented in the charter (Wysocki, 2014).

Moreover, the section on Justification should directly link the project's goals to overarching health needs, strategic objectives, and public health impacts. Perhaps the project's strategic alignment can be referenced to illustrate how it contributes to broader objectives within the health sector, demonstrating its significance (Snyder & Dyer, 2015).

When establishing project objectives, clear statements about the intended outcomes are vital. For example, the project aims to enhance epidemiologic data analysis capabilities, thus contributing to timely public health responses (Baker et al., 2016). Clearly outlining the objectives assists in aligning the project outcomes with the strategic goals of institutions such as the Centers for Disease Control and Prevention (CDC) and the Department of Health and Human Services (DHHS) (Anantatmula, 2010).

The scope section of the project charter is another equally important component that defines what is included and excluded from the project (PMI, 2017). By establishing clear boundaries, the project team can manage stakeholder expectations more effectively and avoid scope creep. Likewise, establishing a feasible timeline and high-level budget estimations provides a framework for the project’s execution (Kerzner, 2017).

Moreover, an analysis of high-level alternatives and the corresponding risks must be documented to ensure potential challenges to the project are considered. Identifying the risks upfront, such as changes in stakeholder availability or resource constraints, allows project leaders to develop mitigation strategies (Wang, 2016).

Finally, the project charter should articulate the specific roles of stakeholders and the approval process for the charter (Schwalbe, 2015). It is invaluable to describe who will be involved in the project and what their responsibilities entail. Describing the entire project organization ensures accountability and clarity throughout the project lifecycle.

References

• Anantatmula, V. S. (2010). Project Management: A Systems Approach. Auerbach Publications.
• Baker, S. A., Gehl, A., & Blanchard, P. (2016). Principles of Project Management. Paradigm Publishing.
• Kerzner, H. (2013). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. John Wiley & Sons.
• Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. John Wiley & Sons.
• Project Management Institute. (2017). PMBOK® Guide (6th ed.). Project Management Institute.
• Schwalbe, K. (2015). Information Technology Project Management. Cengage Learning.
• Snyder, J., & Dyer, R. (2015). The Project Management Memory Jogger. Goal/QPC.
• Wang, H. (2016). Insights on Project Risk Management. Project Management Journal, 47(1), 22-35.
• Wysocki, R. K. (2014). Effective Project Management: Traditional, Agile, Extreme. John Wiley & Sons.
• Project Management Institute. (2021). The Standard for Program Management (4th ed.). Project Management Institute.