Please help with the following. using the following info, answer the following i
ID: 344981 • Letter: P
Question
Please help with the following. using the following info, answer the following in bold. Thanks a million.
Your organization is contemplating the purchase of a new human resource information system and has tasked you with formulating a proposal. Organizational details for you to consider for this assignment are as follows:
There are a total of 500 employees at the site; 450 non-exempt employees who clock in and out each day, and 50 exempt employees who do not use a time clock and are paid a standard weekly salary.
The organization has an electronic time capture and payroll system already in place that is: - Manually updated when employees are hired or terminate employment - A stand-alone application, not interacting with any other database system - Maintained by two full-time payroll administrators, reporting to one payroll manager
Human resource records are primarily paper-based:
- Employee personnel files are maintained in file folders - Personnel files are manually updated with demographic, performance, and disciplinary information
- Demographic data is available currently in an Excel database, which is manually updated - Personnel files are maintained by four full-time human resource clerks, who are non-exempt and report to the full-time HR manager. The new HRIS is expected to drive a self-service approach to records management, while also ensuring confidential and proprietary data is secure.
1.Compare the current human resources data collection system with at least two new HR information systems that are being considered.
2. Operations, Finance, Quality - productivity (more or less work) of employees (management/non-management) and cost versus benefit
An informative visual map illustrating:
o the current state (no HRIS)
o the future state (HRIS system in place)
o the interdependency and/or replacement of other databases
Explanation / Answer
Answer 1:
Human Resource Information System: The information system used by the organization for creating and managing the routine human resource data and information is known as the HRM information database/system. In the current corporate working culture, the HRM information system is the best option for managing the HRM data and its informations. The information systems are the backbone of the department due to involve complexities in managing the data and information and the departments cannot operate in the absence of this system due to their added advantage for the department.
Comparisons of current human resources data collection system with at least two new HR information systems that are being considered are as below
Current HRM data Collection system
s
Current HRM data Collection system
New HRM database system -1
New HRM Advance system-2
1
Monitor employee attendance -450 clock
50 – standard weekly payment
Attendance can be monitored with a separate electronic system with interlinkage to HRM main database – Auto updation.
Biometric scanning attendance updation within the HRM system and it is liked with other company database information systems.
2
Electronic time capture - stand alone without interlinkage- update by payroll administrators
Electronic Time capture is auto updated in the main HRM database system.
Electronic Time capture is based on biometric scanning of employee while entering and exist from company. Auto updated in the main HRM database system.
3
Electronic Payroll system- stand alone without interlinkage – update by payroll administrators
Electronic Payroll system is auto updated based on attendance system and linked with HRM main database system
Electronic Payroll system is auto updated based on attendance biometric system in HRM main database system.
4
Paper based HRM records – Manual personal file maintenance and manual updation.
Non-paper based HRM record system, all the data are updated in HRM database on system. Personal files are maintained in the database and interlinked with the HRM main database
Non-paper based HRM record system, all the data are updated in HRM database on system. Personal files are maintained in the HRM database system.
5
Demographic data in excel database- manual updation
Demographic data are updated in HRM system - Auto update from personal file.
Demographic data are updated while employee entry creation in HRM system - Auto update from personal file and ongoing update by employee.
6
HRM records are manually updated by HRM administrators – 4 nos.
All HRM data are updated on the system and no manual updation are needed by HR administrators. This can be updated by employees.
All HRM data are updated on the system and no manual updation are needed by HR administrators. This can be updated by employees.
7
Low cost
Moderate Cost
High Cost
8
High lead time and separate resource engagement
Moderate lead time and no separate resources engagement
Low lead time and no separate resource engagement
9
Low quality levels of HRM data
Good quality levels of HRM data
High Quality levels of HRM data
s
Current HRM data Collection system
New HRM database system -1
New HRM Advance system-2
1
Monitor employee attendance -450 clock
50 – standard weekly payment
Attendance can be monitored with a separate electronic system with interlinkage to HRM main database – Auto updation.
Biometric scanning attendance updation within the HRM system and it is liked with other company database information systems.
2
Electronic time capture - stand alone without interlinkage- update by payroll administrators
Electronic Time capture is auto updated in the main HRM database system.
Electronic Time capture is based on biometric scanning of employee while entering and exist from company. Auto updated in the main HRM database system.
3
Electronic Payroll system- stand alone without interlinkage – update by payroll administrators
Electronic Payroll system is auto updated based on attendance system and linked with HRM main database system
Electronic Payroll system is auto updated based on attendance biometric system in HRM main database system.
4
Paper based HRM records – Manual personal file maintenance and manual updation.
Non-paper based HRM record system, all the data are updated in HRM database on system. Personal files are maintained in the database and interlinked with the HRM main database
Non-paper based HRM record system, all the data are updated in HRM database on system. Personal files are maintained in the HRM database system.
5
Demographic data in excel database- manual updation
Demographic data are updated in HRM system - Auto update from personal file.
Demographic data are updated while employee entry creation in HRM system - Auto update from personal file and ongoing update by employee.
6
HRM records are manually updated by HRM administrators – 4 nos.
All HRM data are updated on the system and no manual updation are needed by HR administrators. This can be updated by employees.
All HRM data are updated on the system and no manual updation are needed by HR administrators. This can be updated by employees.
7
Low cost
Moderate Cost
High Cost
8
High lead time and separate resource engagement
Moderate lead time and no separate resources engagement
Low lead time and no separate resource engagement
9
Low quality levels of HRM data
Good quality levels of HRM data
High Quality levels of HRM data