Please help with the question in bold using the information presented, Thanks. Q
ID: 352023 • Letter: P
Question
Please help with the question in bold using the information presented, Thanks. Question might be in HR, but class is Operations Management.
Your organization is contemplating the purchase of a new human resource information system and has tasked you with formulating a proposal. Organizational details for you to consider for this assignment are as follows:
There are a total of 500 employees at the site; 450 non-exempt employees who clock in and out each day, and 50 exempt employees who do not use a time clock and are paid a standard weekly salary.
The organization has an electronic time capture and payroll system already in place that:
- is manually updated when employees are hired or terminate employment
-is a stand-alone application, not interacting with any other database system
- is maintained by two full-time payroll administrators, reporting to one payroll manager
Human resource records are primarily paper-based.;
- Employee personnel files are maintained in file folders
- Personnel files are manually updated with demographic, performance, and disciplinary information
- Demographic data is available currently in an Excel database, which is manually updated
- Personnel files are maintained by four full-time human resource clerks, who are non-exempt and report to the full-time HR manager.
The new HRIS system is expected to drive a self-service approach to records management, while also ensuring confidential and proprietary data is secure.
Question;
Develop recommendations that:
o Balance the requirement to maintain the security of proprietary and confidential data with the need for self-service maintenance and access by employees
Explanation / Answer
Self-service maintenance is the new age way of tracking the activities of employees in any organization. Manual tracking leads to hiring of additional resource and as a result, acts as a cost centre for the organization. Therefore, it is extremely important to have self-service maintenance which can done with the help of biometric data. All the emplopyees can register their biometric data with the organization who would be able to punch in everday through retina or finger scan.
As a result, the cost would be reduced and confidentiality would also be maintained as the access to such a database would be provided to onlytop management of the organization with high security clearance.