Discussed business reports and proposals. An essential part of efficient report
ID: 357556 • Letter: D
Question
Discussed business reports and proposals. An essential part of efficient report and proposal writing is effective organizing. Identify and discuss how the findings in each of the following reports could best be organized (time, component, importance, criteria, or convention). Explain, in your own words, your justification and reasoning for each choice you made.
1. A city’s building division website reporting permits issued during a specific date range
2. An investigative report describing a company’s expansion plans in South America, Europe, Australia, and Southeast Asia
3. A progress report written by a team of researchers to keep their supervisor informed at each of the five project stages
4. A set of drill guidelines for businesses described in a recommendation report detailing four levels of emergency response to earthquakes
5. A report comparing the sales volumes of the agents of a large national realtor based on the number of listings taken, number of listings sold, total sales in the agents’ market areas, and more.
6. A recommendation report to be submitted to management presenting four building plans to improve access to your building, in compliance with federal regulations. The plans range considerably in feasibility and cost.
7. An employee performance appraisal submitted annually
8. A report comparing the benefits of buying or leasing a fleet of electric vehicles. The report presents data on depreciation, upfront cost, maintenance, battery life, range on one charge, and other factors.
Explanation / Answer
1) The main concern of the website in question would be to decrease complexity and enhance ease of search. Such a thing can be done by listing down all the permits one by one with various coloumns also suggesting their time, importance, criteria for selection and convention. A drop down selection pane can then be provided to the people, where they can enter the criteria according to which they would like organize their data and the time period for which they would like to view data. After selection, the data can then be sorted and shown to the person. The original data file need not be shown to the person. It can just be stored in the database.
2) In this case all the expansion plans, whether they are are in Australia, Europe, S.America or Southeast Asia, they are important and theerfore can't be listed down based on any particular criteria or convention or importance. Hence, the best possible way to enlist these projects would be by time.
3) Here the organization can be based on component. This is because the project is divided into multiple stages and each stage, even though interconnected, would have separate identities and requirements.
4) Here the organization shall be based upon criteria. Here there are four levels of emergency responses to earthquakes, and each level is entered when a ceratin criteria is fulfilled. Therefore, the best way of organization is based on criteria, with each criteria enlisting its separate data