I need seven page PPT slide. The day after you hand in your organizational analy
ID: 361828 • Letter: I
Question
I need seven page PPT slide.
The day after you hand in your organizational analysis, you notice the following headline in the business section in the news: “Employees Accused of Stealing from Company.” Apparently, a group of employees who worked for a company similar to yours was routinely lying on their expense reports, claiming—and getting reimbursed for—personal expenditures, including Caribbean trips and four-star restaurants.
You nearly spit out your coffee when you read this. You work in the same sector! After doing your organizational analysis, you feel like you have a good grasp on the mission and values of your company, and you’d be very surprised such behavior was tolerated. This article, however, still makes you wonder about your industry as whole.
Once you get to your office, you discover that you aren’t the only one interested in this story; everyone is buzzing about it. As soon as you drop your stuff in your cube, you see a message from the COO’s assistant: the COO, Kate Lindsay, wants to see you this afternoon. Why does Kate want to see you? Kate is very high in the organizational “food chain.”
You head to Kate’s office. As you sit down, Kate lives up to her reputation for being focused and direct and immediately launches into what she has to say, “You must have heard about the expense report scandal at our competitor’s organization. We need to ensure that the same thing is not happening here.” She continues, “I came to this organization because I considered it to be among the best – are we?” She begins ticking off questions on her fingers: “How can we be sure what we believe and say matches what we actually do? How can we be sure we don’t have a culture and climate that are viewed as unethical and unhealthy? Do we put enough emphasis on ethical and caring behavior in our decisions and our actions?”
She pauses before going on. “I’m new to this position and to this sector in general. I’m clearly responsible and accountable for the climate, culture, and ethical behavior in this organization. We need to be concerned about these issues, and I need your help figuring out where we stand and what, if anything, we should be doing differently.” Your help? You look at her expectantly.
She answers your implied question, “I read your organizational analysis last night, and I was enough impressed with it that I think you could handle this particular task. I’m an engineer by training, and I’m methodical, thorough, and detailed,” Kate says, before adding, “This report needs to reflect +my—and, more importantly, this organization’s—careful and thoughtful approach to these issues. So even though organizational culture, climate, and ethics may seem like ‘soft’ issues, I expect strong critical thinking and an evidence-based report. I don’t just want opinions. It might help to imagine yourself as an independent consultant we are counting on for both expertise and objectivity.”
She glances at her phone. “I have a meeting in two minutes.” She stands up. “I really need your best thinking and good advice on this in three weeks. Talk to my assistant about making an appointment to see me then, and have 15-minute PowerPoint presentation ready along with a brief memo summarizing your points,” she says, “Also, I trust you understand this is a matter that needs to be kept between us.” She looks at you squarely: “I don’t want to learn my questions and concerns have become the subject of general discussions in the office.” “Absolutely!” You say, with confidence, as Kate heads out of her office. Then she turns around, “Oh, and I want to see some of your work-in-progress as you do this project. Talk to my assistant about that as well.”
You return to your desk thrilled that the COO has shared her concerns and asked you for your input. You have so many ideas and lots of questions—but you also realize you are going to need to proceed without all the information you would ideally love to have. You know you will need to rely only on publicly available information and not go poking around in confidential work files or asking others in your office for input or advice.
How will you tackle this project? What evidence will you use to inform your understanding and strengthen your analysis? What will you tell your COO next Wednesday
Explanation / Answer
Below is how the content regarding ethical issues in an organization can be handled in power point presentation -
Slide 1 and slide 2 - Highlighting organizational mission, vision, values and ethical code of conduct
Every organization has a mission, vision and values which form its base to develop any strategies and the corresponding objectives.
While vision focused on the near and far future of the organization which is centered around business development, mission highlights the focus of the firm in achieving its vision.
Ethical values and code of conduct are critical to an organization as the customers, shareholders, employees, general public etc. closely observe the organization's actions.
Hence, it is important to identify the ethical issues in an organization and ensure they are avoided.
Slide 3 and slide 4 - Probable ethical issues in an organization
Below are the probable ethical issues in an organization -
1. Employees expensing their personal expenses on company's accounts.
2. Employees misusing their position and power by involving in corrupt dealings with business partners resulting in loss to the organization
3. Employees violating the code of conduct and ethical values of the organization.
4. Favoritism in workplace
5. Workplace harassment and discrimination.
Slide 5 and slide 6 - Approach on how the issues can be handled
By dividing the issues into various buckets. organization needs to implement various measures to ensure the issues won't occur in future.
1. While employees are expensing the expenses in the organization's account, mandate the attachment of receipts and appoint a couple of professionals to audit the expenses and receipts. Any misrepresentation needs to be considered seriously and the employee should be punished severly to ensure such incidents are not repeated in future.
2. Dealings with partners in business viz. suppliers/contract manufacturers need to be audited properly.
3. Code of conduct needs to be enforced and awareness and training programs need to be developed to make employees understand the importance of ethics and the consequences of violating the same.
4. An internal regulatory and greivance team needs to monitor any complaints on employees.
Slide 7 - Recommendations and Conclusion